Constitution

Constitution
ALL INDIA IMAMS COUNCIL

Name : Name of this organisation will be All India Imams Council.
Head Quarters : Anywhere in India.
Jurisdiction : Union of India.
Preamble
The All India Imams Council is the common platform of the Ulama, emma and Muallimeen(Religious Scholars, Prayer Leaders and Religious Teachers) in Islam. Prophet Muhammad (Peace be Upon Him) has positioned the role of Ulema as descendants of prophets. It means that they have to play a leading role in guiding the society in the light of models set by Holy Prophets. The All India Imams Council is an organisation for the social cause of developing and empowering the Indian society, particularly the Muslim community. It attempts to unite Ulema from all schools of thoughts and jurisprudences and intends to put their joint efforts for a better future of the community and the country. While respecting all different thoughts and opinions within the limit of Islam, All India Imams Council will take a neutral and impartial position in matters in which Ulema are permitted to take different positions. This organization will not prohibit its members from working in other Ulema or other organizations that are within the framework of Muslim Community.
Aims and Objectives

1. Personality development of Imams.
2. Establish and strengthen Masjid and Mohalla system.
3. Social work.
4. Educational development.
5. Family welfare.
6. Unity among Muslim scholars.
7. Creation of political awareness.
8. Positive response to current social issues.
9. Spreading of moral and ethical values.
10. Social awakening.

Norms for Membership

1. Membership will be given to those who have obtained degree in any Islamic subjects, or studied in an Islamic institution like Madrasa and Masjid Dars for two or more years and completed 18 years of age.
2. To be willing to apply in the prescribed application form, and to pay entry fee and subscription.
3. Accept the constitution of the organisation.
Structure

The organisation will have a structure consisting of Unit, District Council, District Committee, State Council and State Committee.

1. Unit: The Unit is the primary structure in the organisation which comprises all members of a jurisdiction.

1. District Council: The District Council is the general body consisting of all members in a district. The State Committee will have the right to decide Districts considering the activities and member strength.

1. District Committee: The District Committee is elected by the District Council. The number of elected Committee members should not exceed twelve including the office bearers. The District Committee will have the right to nominate three more additional members.

1. State Council: The State Council is comprising of the District Committee and State Committee members. The State Committee will have the power to nominate the members not exceeding 10% of total strength of the State Council.

1. State Committee: The State Committee is elected by the State Council. The strength of the State Committee should be a minimum of 10 members and not exceeding 15. The State Committee will have the power to nominate 4 members.

1. National Council: The National Council is comprising of the members of National Committee and State Committee. No one can be nominated to this Council. But the National Committee is permitted to call special invitees to the Council. Such special invitees should not exceed 10% of the total strength of the Council.

1. National Committee: The National Committee is elected by the National Council. The strength of the National Committee should be a minimum of 15 members and not exceeding 21. National Committee will have the power to nominate 5 members.

1. National Secretariat: The National Secretariat consists of the National President, the National General Secretary, National Joint Secretaries and maximum three other members nominated by the National Committee.
Office Bearers
The District Committees will have 5 office bearers that are the President, Vice President, Secretary, Assistant Secretary and Treasurer. The State Committee will have 7 office bearers that are the President, 2 Vice Presidents, General Secretary, 2 Secretaries, Treasurer. The National Committee will have 7 office bearers that are President, 2 Vice presidents, General Secretary, 2 Secretaries and Treasurer.
Election Method
All office bearers of a Committee are elected by the respective Council. The method for electing Committee members and office bearers can be decided by the respective Council at the time of election.
Duties and Responsibilities of Councils and Committees

A. District Council

i. Elect the District Committee including the office bearers.
ii. Examine the activities of office bearers and give required advices and instructions.
iii. Meet at least twice in an year to examine the activity reports and accounts of the District Committee and to formulate future activities.
iv. Supervise the District level activities and take measures improve them.
v. Consider and solve the disputes and complaints of the activists and if needed report them to higher authorities for solution.

A. District Committee

i. Execute the decisions of District Council.
ii. Accept and implement the decisions and instructions from the higher bodies.
iii. Examine the office records and accounts, and monitor the activities of office bearers.
iv. Approve the income & expenditure Statement, balance sheet and detailed report of activities of the District twice in an year.
v. Present the annual income & expenditure Statement and budget before the District Council.

A. State Council

i. Elect State Committee members.
ii. Meet once in an year to examine the activity reports of State Committee and lower bodies and to formulate future activities.
iii. Supervise the activities of lower bodies and take measures to improve them.
iv. Approve the income & expenditure accounts and reports of State Committee.
v. Consider and solve the disputes and complaints of the lower bodies.

A. State Committee

i. Execute the decisions of State Council.
ii. Execute the decisions and instructions from the higher bodies.
iii. Examine and approve the income & expenditure statement and accounts of District Committees.
iv. Approve the income & expenditure statement and accounts in the State Committee.
v. Submit the report and income & expenditure statement and accounts to the National Committee twice in an year.
vi. Supervise the activities of concerned lower bodies and give required advices and instructions.
vii. Discuss the activities in the State and promote expansion and growth of the organisation in the State.
viii. Organize State Committee meetings once in every two months.

A. National Council

i. Elect National Committee members.
ii. The national Council should be convened once two years.
iii. Take measures for verifying accounts and conducting audits.
iv. Appoint or dismiss required staff members in various offices and establishments under the organisation.
v. Discuss and give suggestion about the report of activities presented in the Council by the National Committee.
vi. Take disciplinary actions againt the members if necessary.

A. National Committee

i. Execute decision of National Council.
ii. Decide the agenda of National Council meetings.
iii. Examine and approve the income & expenditure statement and accounts.
iv. Discuss and approve the reports to be submitted in the National Council.
v. If any of the lower bodies are found to be working against the interest of the organisation and the constitution, the National Committee will have the right to remove that body and to make alternate arrangements.
vi. The National Committee should meet at least twice in an year.
vii. Discuss and decide the national level activities of the organisations.

A. National Secretariat

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i. Function as a sub-committee of the National Committee.
ii. Discuss and decide on the routine activities and routine matters.
iii. Decisions taken by the National Secretariat are to be ratified in the next meeting of the National Committee.
• Duties and Responsibilities of Official Bearers
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A. President
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1. Preside over the respective Committee and Council meetings.
2. Lead the organisation in his assigned jurisdiction, monitor the activities for the growth of the organization and give necessary advices and instructions to the subordinate bodies and office bearers.
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A. Vice President
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1. Assist the President in his duties and responsibilities.
2. Handle and execute duties of the President in his absence.
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A. General Secretary
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1. Execute the affairs of the organisation in his assigned jurisdiction in consultation with President.
2. Call organisational meetings upon the instructions from the President.
3. Prepare and preserve the income & expenditure statements and accounts and other records, and be the custodian of organisational properties.
4. Communications on behalf of the organisation.
5. Prepare and preserve the reports of every organisational meetings and public programmes, and present them before the respective Committee or Council.
6. Present the annual reports and accounts in the respective Committee or Council.
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A. Joint Secretary
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1. Execute the instructions of the General Secretary and assist in his responsibilities.
2. Execute all duties of the General Secretary upon his absence.
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A. Treasurer
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1. Accept the funds from the General Secretary and operate them upon requirement.
2. Keep records of the transactions.
3. The Treasurer can keep an amount up to Rs. 1000/- for the routine needs of organization. The excess amount should be deposited in the bank account of the organisation.
• Meetings
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1. The meetings of Committees and Councils should convened upon requirement.
2. Notification to the members should be given before 15 days for normal meetings and before 3 days for urgent meetings.
• Quorum
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1. Quorum of Committee meetings will be 1/2 and Council meetings will be 1/3 of the total members of the respective Committee or Council.
2. When a meeting is convened for the second time, after suspending the first one due to insufficient quorum, again the quorum need not be considered and the decisions of the meetings will be valid.
Disciplinary Actions

1. If a member belonging to any Committee or Council of the organization did not turn up for three consecutive meetings, the concerned body will have the right to remove him from the position.
2. If any member is found to work or indulge in propaganda against the organization, the concerned Committee will have the power to take appropriate disciplinary action against him. However, the National Committee alone will have the power to cancel his primary membership.
3. The member who has undergone disciplinary action by a lower level Committee can appeal before the next higher Committee.
4. The detailed report of the disciplinary actions taken by the lower level Committee should be informed to the next higher level Committee and vice versa within a period of 10 days.
5. Any member dismissed from the organization will not have claim to any belongings of the organization. However, the concerned Committee will have the right to recover lawfully the records or debts from the dismissed member, if any.
Voting

1. In case of discord on any matter, decisions will be taken by the majority opinion by voting, and in case of equal votes the decision will be taken by toss.
2. For recording no confidence in any Committee, Council or office bearers, the resolution for the purpose should be signed by 1/3 of the members and for passing the same, it should be favored by more than half of the members present in the meeting.
• Term of Office
• Term of all Councils and Committees will be two years and upon completing the period, new bodies will be elected.
• Income and Expenditure
• The organization can collect funds by the following means.
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1. Membership fee.
2. Donation.
3. Monthly subscription.
4. Other admissible methods decided by the National Committee from time to time.
• Deposits
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o An account should be opened in any convenient nationalized bank and it should be a joint account in the name of President and General Secretary or any two members of the National Committee as per resolution.
• Vacancies
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o The Council which has elected a Committee will have the power to fill up any interim vacancies the same Committee.
• Lawsuit
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o If the organisation has to file a lawsuit as either petitioner or respondent, the General Secretary or any other person decided by the National Committee should act as the client.
• Resignation
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1. If any Council or Committee member or ordinary member of the organization decides to resign, he should submit the resignation letter to the president.
2. If all Committee members or office bearers resign, they should remain in their respective positions till the Council accepts the resignation and make alternate arrangements.
• Constitutional Amendments
• The National Committee will have the power to bring amendments which are necessary, with the support of 2/3 of the members present in the meetings. But the amendment should be read and approved in the upcoming National Council.
• General
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1. The National Committee will have the power to constitute lower level Committees and Sub Committees.
2. National Council will have the right to re-examine constitutional amendments made by the National Committee.
3. Any matters that are not mentioned in the Constitution, but are indispensable for the functioning and growth of the organization, can be formulated by the National Committee with condition that they does not contradict with the clauses of the Constitution.

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(This constitution is approved by the National Committee of All India Imams Council in its meeting held at Chennai on 5th July 2010.)

 

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